XENOVA DIGITAL PRIVACY POLICY& AGREEMENT
Last Updated: June 8, 2026
1. GENERAL
At Xenova Digital, we understand the importance of your personal information. This Privacy Policy aims to explain how Xenova Digital collects, uses, and shares it. This Privacy Policy applies to Xenova Digital websites, mobile apps, and related services (“Services”). By using the Service, you agree with Xenova Digital’s collection, use, and sharing of your personal information in accordance with the terms of this Privacy Policy.
Please note that Xenova Digital is constantly testing and improving our product features. Any features discussed in this Privacy Policy may not be available to all users or in all jurisdictions per the laws and regulations set in said jurisdictions.
2. WHAT INFORMATION DO Xenova Digital COLLECT?
Personal information you disclose to us
In Short: Xenova Digital collects personal information that you provide to us.
Xenova Digital collects personal information that you voluntarily provide to us when you register on the Services, express an interest in obtaining information about us or our products and Services, when you participate in activities on the Services, or otherwise when you contact us.
Sensitive Information. Xenova Digital does not process sensitive information.
All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.
Information automatically collected
In Short: Some information — such as your Internet Protocol (IP) address and/or browser and device characteristics — is collected automatically when you visit our Services.
Xenova Digital automatically collects certain information when you visit, use, or navigate the Services. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Services, and other technical information. This information is primarily needed to maintain the security and operation of our Services, and for our internal analytics and reporting purposes.
Axioma Scholar does not currently use cookies. Xenova Digital may introduce cookies or similar technologies in the future to support platform functionality, analytics, personalization, or security. If Xenova Digital makes this change, Xenova Digital will update this Privacy Policy and notify users using the email address associated with their account before or at the time such cookies or similar technologies are implemented.
3. HOW DO Xenova Digital PROCESS YOUR INFORMATION?
In Short: Xenova Digital processes your information to provide, operate, improve, and administer our Services, communicate with you, maintain security, prevent fraud, comply with legal obligations, and for other purposes with your consent.
Xenova Digital process your personal information for a variety of reasons, depending on how you interact with our Services, including:
In Short: Xenova Digital does not sell your personal information. Xenova Digital may share personal information and non-personally identifiable information only in limited circumstances, including with service providers, affiliates, business partners, advertising partners, or in connection with a business transfer, as described below and as permitted by applicable law.
Xenova Digital may share your personal information and/or non-personally identifiable information in the following situations:
5. DO Xenova Digital USE COOKIES AND OTHER TRACKING TECHNOLOGIES?
In Short: Xenova Digital do not currently use cookies but Xenova Digital may use other tracking technologies to collect and store your information.
Our online tracking technologies help us maintain the security of our Services, prevent crashes, fix bugs, save your preferences, and assist with basic site functions.
For Free Tier users who are served Google Ads, Xenova Digital permits third parties and service providers to use online tracking technologies on our Services for analytics and advertising, including to help manage and display advertisements, to tailor advertisements to your interests, or to send abandoned shopping cart reminders (depending on your communication preferences). The third parties and service providers use their technology to provide advertising about products and services tailored to your interests which may appear either on our Services or on other websites.
Any additional or specific information about how Xenova Digital uses such technologies can be requested by emailing contact@axiomascholar.com.
6. HOW DO Xenova Digital HANDLE YOUR SOCIAL LOGINS?
In Short: If you choose to register or log in to our Services using a social media account (i.e. logging in with Google), Xenova Digital may have access to certain information about you.
Our Services offer you the ability to register and log in using your third-party social media account details (like your Google login). Where you choose to do this, Xenova Digital will receive certain profile information about you from your social media provider. This profile information Xenova Digital receives may vary depending on the social media provider concerned, but will often include your name, email address, and profile picture, as well as other information you choose to make public on such a social media platform.
Xenova Digital will use the information Xenova Digital receives only for the purposes that are described in this Privacy Policy or that are otherwise made clear to you on the relevant Services. Please note that Xenova Digital do not control, and are not responsible for, other uses of your personal information by your third-party social media provider. Xenova Digital recommends that you review their privacy notice to understand how they collect, use, and share your personal information, and how you can set your privacy preferences on their sites and apps.
7. IS YOUR INFORMATION TRANSFERRED INTERNATIONALLY?
In Short: Xenova Digital is based in Canada and our services are operated from Canada. If you access or use Axioma Scholar from outside Canada, your personal information may be transferred to, stored in, processed in, or accessed from Canada. Some of our service providers may also process, store, or access your information from locations outside your home jurisdiction or internationally based on the operations of the service provider.
Xenova Digital is based in Canada and processes personal information in Canada. If you access or use Axioma Scholar from outside Canada, your personal information may be transferred to Canada and processed in Canada. Canada may not provide the same level of data protection as the laws in your home jurisdiction. Furthermore, Axioma Scholar should not be accessed from outside of Canada to begin with.
Xenova Digital may also use third-party service providers, including cloud hosting, database, security, analytics, customer support, payment, communication, and infrastructure providers, to help us operate, maintain, improve, and secure Axioma Scholar. These service providers, and their subprocessors, may process, store, transfer, or access your personal information from locations outside Canada or outside your home jurisdiction.
When your personal information is transferred to or made accessible in another jurisdiction, it may be subject to the laws of that jurisdiction, including lawful access by courts, law enforcement, government authorities, or national security authorities.
Xenova Digital remains responsible for personal information under our control and takes reasonable measures designed to protect it, including using contractual, technical, organizational, and administrative safeguards with service providers that process personal information on our behalf.
Xenova Digital collects and processes certain information, including session duration, platform engagement data, algorithm interaction data, account information, and other information provided by users, to operate, maintain, improve, and secure Axioma Scholar. Xenova Digital uses reasonable administrative, technical, organizational, and security safeguards designed to protect personal information. User passwords are protected using encryption and other industry-standard security measures. Passwords are not stored in plain text, and Xenova Digital cannot view or disclose users’ original passwords.
In some jurisdictions, Axioma Scholar may be subject to supplemental privacy policies, privacy notices, or local laws. For users in those jurisdictions, the applicable supplemental privacy policies, privacy notices, or local laws will apply to the extent required by law and will take precedence over this Privacy Policy to the extent they conflict with this Privacy Policy.
By using Axioma Scholar, you understand that your personal information may be transferred to, stored in, processed in, or accessed from Canada or other jurisdictions as described in this Privacy Policy.
8. HOW LONG DO Xenova Digital KEEP YOUR PERSONAL INFORMATION?
In Short: Xenova Digital keeps your information for as long as necessary to fulfill the purposes outlined in this Privacy Notice unless otherwise required by law.
Xenova Digital will only keep your personal information for as long as it is necessary for the purposes set out in this Privacy Notice, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements).
When Xenova Digital have no ongoing legitimate business need to process your personal information, Xenova Digital will either delete or anonymize such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then Xenova Digital will securely store your personal information and isolate it from any further processing until deletion is possible.
9. DO Xenova Digital COLLECT INFORMATION FROM MINORS?
In Short: Yes, Axioma Scholar collects personal information from users who are 13 years of age or older. Xenova Digital do not knowingly collect personal information from children under 13 without appropriate parent or guardian consent.
Axioma Scholar is designed for students and may collect personal information from users who are 13 or older to provide the Services, personalize curriculum, track learning progress, display user statistics, maintain account security, and improve the platform. In accordance with Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA), Xenova Digital collects, use, and disclose personal information only for identified purposes and with meaningful consent.
The Office of the Privacy Commissioner of Canada has stated that children under 13 are generally unable to provide meaningful consent on their own. For this reason, Xenova Digital asks users to provide their full date of birth during account creation to confirm that they meet our minimum age requirement. If Xenova Digital learns that Xenova Digital have collected personal information from a child under 13 without appropriate parent or guardian consent, Xenova Digital will take reasonable steps to deactivate the account and delete the information, unless Xenova Digital are legally required or permitted to retain it.
If you believe that a child under 13 has provided us with personal information, please contact us at contact@axiomascholar.com.
In Short: You may review, change, or terminate your account at any time, and you may exercise certain privacy rights regarding your personal information, in accordance with applicable Canadian privacy laws and any other applicable laws.
Depending on where you are located and subject to applicable law, you may have certain rights in relation to the personal information Xenova Digital holds about you. These rights may include the right to:
Withdrawing your consent: If Xenova Digital are relying on your consent to collect, use, disclose, or process your personal information, you have the right to withdraw your consent at any time, subject to legal or contractual restrictions and reasonable notice. You may withdraw your consent by contacting us using the contact details provided in the section “HOW CAN YOU CONTACT US ABOUT THIS NOTICE?” below.
Please note that withdrawing your consent will not affect the lawfulness of any collection, use, disclosure, or processing of your personal information that occurred before your consent was withdrawn. In some cases, withdrawing consent may affect your ability to use certain features of Axioma Scholar, including features that rely on personal information to provide personalized curriculum, progress tracking, account access, or your personalized statistics dashboard.
Account information: If you would like to review, update, correct, or change the information in your account, or if you would like to terminate your account, you may do so through your Settings page where available or by contacting us using the contact details provided in the section “HOW CAN YOU CONTACT US ABOUT THIS NOTICE?” below.
Upon your request to terminate your account, Xenova Digital will deactivate or delete your account and information from our active databases, subject to applicable Canadian privacy laws and any other applicable legal requirements. However, Xenova Digital may retain certain information where necessary to prevent fraud, troubleshoot problems, assist with investigations, enforce our legal terms or agreements, maintain platform security, resolve disputes, keep records of consent or account activity, comply with legal obligations, or protect the rights of Xenova Digital, our users, or others.
You may update or correct certain information, exercise certain opt-out rights, and delete your Xenova Digital account through your Settings page where available. You may also request to access, correct, export, or erase your personal information, delete your account, withdraw consent, or make another privacy-related request by contacting us at contact@axiomascholar.com.
Please note that these rights are not absolute. Xenova Digital may refuse or limit a request to exercise data subject rights where permitted or required by law, including where Xenova Digital cannot authenticate your identity, where fulfilling the request could violate the rights of a third party or applicable law, where the request could interfere with a Xenova Digital service or prevent us from delivering a service you requested, or where Xenova Digital have another legitimate reason to retain or process the information.
11. CONTROLS FOR DO-NOT-TRACK FEATURES
Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track ("DNT") feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At this stage, no uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, Xenova Digital do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. If a standard for online tracking is adopted that Xenova Digital must follow in the future, Xenova Digital will inform you about that practice in a revised version of this Privacy Notice.
Xenova Digital is not liable for any third-party data tracking that takes place through advertisements accessed through the service.
In short: If you use Axioma Scholar through a school or with a school-associated email address, your school may receive monthly reports about your use of the Service, either by class or by individual student, depending on the school’s reporting preferences.
If you access or register for Axioma Scholar using an email address associated with a school, school district, university, or other educational institution, your account may be connected to that institution. In such cases, Xenova Digital may share information associated with your account with the educational institution, including usage activity, session duration, engagement data, progress information, performance insights, and other information related to your use of Axioma Scholar.
Educational institutions may receive monthly reports regarding student use of Axioma Scholar. These reports may be provided on a class-wide basis or on an individual student basis, depending on the educational institution’s discretion, policies, and selected reporting preferences. By using Axioma Scholar through an educational institution or with an institution-associated email address, you acknowledge that information connected to your account may be made available to that institution.
13. DO Xenova Digital MAKE UPDATES TO THIS NOTICE?
In Short: Yes, Xenova Digital will update this notice as necessary to stay compliant with relevant laws.
Xenova Digital may update this Privacy Notice from time to time. The updated version will be indicated by an updated "Revised" date at the top of this Privacy Notice. If Xenova Digital makes material changes to this Privacy Notice, Xenova Digital will notify you with a notice sent directly to the email associated with your account. Xenova Digital encourages you to review this Privacy Notice frequently to be informed of how Xenova Digital is protecting your information.
14. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?
If you have questions or comments about this notice, you may contact us by email at: contact@axiomascholar.com
15. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA Xenova Digital COLLECT FROM YOU?
Based on the applicable laws of your country, you may have the right to request access to the personal information Xenova Digital collect from you, details about how Xenova Digital have processed it, correct inaccuracies, or delete your personal information. You may also have the right to withdraw your consent to our processing of your personal information. These rights may be limited in some circumstances by applicable law. To request to review, update, or delete your personal information, please fill out and submit a data subject access request.
This Privacy Policy was created using Termly's Privacy Policy Generator
16. CONTACT US
Xenova Digital is the data controller of your data for the purposes of the General Data Protection Regulation (“GDPR”) and any relevant local legislation.
Xenova Digital’s headquarters are located within Canada at:
31096 Woodland Heights,
Calgary, AB, T3R1C6
For all data privacy inquiries and any questions or concerns you have about this Privacy Policy, please contact contact@axiomascholar.com.